News Reading on iPad — Work Flow for Knowledge Professionals

We live in a world of apps and are beginning to move beyond the web browser. There’s a work flow to finding news of interest, skimming or reading it and filing it away in your reading stack or for reference some time in the future. Here’s a way to do it all on your iPad with great pleasure and efficiency. [Post Updated April 30, 2012]

1. Scanning for Interesting Stories, Cherry picking a few short stories to read now, dispatching some for later.

The first step is to go out and see if there are some important, interesting or exciting new stories just out. Actually, if you have an iPad and a good app or two, this doesn’t even require getting out of bed. Go to your easy chair if you must and get a cup of tea or coffee. Now, what has happened since the last time you checked?

I wrote about keeping current in January and covered the apps I think you should know about. You will want to use multiple apps to get the discovery, diversity, ability to focus on your interests and some input from social (what have they found today?). I recommend you try: Tweetbot for iPad, Zite, and River of News – each has a great user experience, customizability and allows you to dispatch what you’ve found for later use.

The Flow for my 3 Favorite Apps:

  • Tweetbot displays your full twitter stream by default but easily allows you to select a particular list. When big stories break, I consult one of my tech-oriented lists first. Otherwise, I start with my full twitter stream. Tweets are short but usually enough to decide whether to read now by tapping the link or to send to Instapaper by tapping and holding the link and selecting Read Later. Tweetbot let’s you read now in luxury with a choice of beautiful Readability themes built-in.
  • Zite opens to top stories with summaries with feature images. Stories are organized in sections. I usually read top stories first and then consult the sections I’m most interested in at the moment. Tap to read a story. Tap to send to your Instapaper (or now Pocket) reading stack, or Evernote for later reference. Thumbs up or down the article, tags, author and publication to further train Zite’s AI for next time.
  • River of News. Scroll through the stories in your RSS subscriptions in Google Reader. As you go, each post is marked as read. I like that feature. Double-tap to send to Instapaper, triple-tap to email full text, tap star to star, swipe to navigate. Efficient! Three other excellent RSS readers are Reeder $5, Mr. Reader $4 and Perfect Reader $2 on sale). Reeder has a companion iPhone app for $3 which makes it arguably better than River of News if you have both devices – synergy is good.

2. Reading in Instapaper

"Instapaper 4.1 Articles View"
Instapaper 4.1

You’ve stacked your current reading, especially long articles in Instapaper because this is where reading is optimal with different themes, fonts, brightness controls, adjustable line height, margins and auto-scrolling. Equal to the best eReaders except for annotation: no notes or highlights allowed.

On March 16, iPad 3 launch day, Instapaper added 6 great new typefaces. Elena is the new default and I love it. If you prefer sans serif, try Proxima Nova. These fresher, better faces are to die for on iPad 3 and eye-pleasing on any iPad.

Instapaper rules for saved for later article reading. Pocket is #2 (more graphical). Other amenities include file folders, archive, sharing to Twitter, email full text and more. If you want to annotate or have read enough to file for future reference, you can dispatch the article to Evernote.

3. Reading & Annotating in Evernote

Always with you. Reading is not at the level of Instapaper, but you get an even better always with you capability with Evernote. It is free on Mac, PC, iPhone, iPad, Android, Kindle and more. Instapaper doesn’t have a desktop app so you have to use a web browser to get there and the experience suffers as a result. There’s a high-end Evernote service that you can add for more storage and some other amenities.

Note Taking / Annotation. You can write a full article in Evernote and have that power including bullets, numbered lists, variable headings and more. This ability to write and annotate is a big advantage of Evernote. The trade-off is that it takes longer to get the full-text of an article into Evernote than it does to file to a folder in Instapaper. I save the really good stuff to Evernote so I can engage with it.

Annotation. Even more often than writing notes in Evernote, I will highlight key passages. I can also color text and style it as I can in writing my own notes.

This work flow is almost too easy and enjoyable to call it a work flow.  It works especially well on the iPad whose big screen and multitouch is wonderful for skimming, reading and annotation. I now know what this is like on an iPad 3 and it is really stunning.

14 Tips for the Underemployed Independent Knowledge Professional

The era of the good job is mostly over. It may have been a 20th century thing. Don’t wait around for lots of good jobs to show up begging for applicants. Between outsourcing, the slow economy, automation, downsizing, offshoring, benefits reductions and corporate mergers, the job market aint what it used to be.

Even if you still have a good job or decent job, keep reading. The thing is that companies don’t do business like they used to. They minimize the number of permanent, full-time jobs they have and maximize the use of independent contractors engaged on a temporary, part-time basis. This is a rational adaptation to accommodate (1) our rapidly changing environment and (2) global competition.

You are a business of one — an independent contractor — who may currently have a full-time gig. If you would like to develop or expand your own knowledge-based career, read on. Here are 14 ways to use all that underemployment you are complaining about to better your situation in a big way.

I’m speaking to all you talented people who can do lots of good things and want to be working more and enjoying it more both personally and financially. A lot of people are out of work, got laid off, don’t have enough work in their own chosen business or profession since money is tight and the economy has taken a breather.

A lot of people are stunned and confused to not be getting the quantity of work they want. Maybe you are over forty and can’t seem to get the job you want competing against casts of thousands of other job applicants. Maybe you were getting enough work as an independent knowledge professional without extending yourself beyond your comfort zone when times were better. Whatever the reason, there’s work to do now to set the ship aright.

Nothing prevents you from creating value for yourself and others without an official job. We need a clear set of concepts about this because a ton of people are out of work and a lot won’t get their jobs back.

Jobless? That may not be the problem you think it is. What else is there to do? You don’t need an employer, necessarily. There are other options for making enough money without one. Here’s a list of 14 constructive ideas:

1. Train yourself by reading, doing exercises and creating branded web presence and your own information products or software. Read free blog posts. Lynda.com provides affordable online training in various content-creation applications. YouTube training videos are incredibly useful for a lot of short subjects you may need to learn to better compete in this environment. Apple’s own iTunes University is a new source of free education. Re-training and education has always been a smart choice during economic downturns.

When you train yourself, you use your time – the same time that gets sold to employers when you have a job. You create value for yourself in terms of increasing your marketable skills and knowledge. Your projects described here also increase your desirability, accessibility and visibility in the marketplace or actually create info products that can be sold.

2. Groups and Buddies. While you are doing #1, do a lot of it in tandem or in groups because that makes it more fun, provides a structure and builds valuable informal partnerships that broaden and deepen your social network which gives you more points of contact with the marketplace. Your teams and partners can trade services and products with you. Your own personal marketplace outside the jobs world we’ve been brainwashed to believe is the only way things can be done – everything else is viewed as not “real” and not of much value.

3. Off the Grid Can be Good. While you are in the informal cooperative economy, you are largely off the grid relative to the IRS and therefore will reduce your taxes. At the same time, if you both deduct expenditures on the other person’s services and those services can be described as for business, there’s no net tax consequence anyway.

4. Get out there and Start Trading. People may be reluctant to hire you, but they might be more than ready to trade their services for yours if you ask. On a trial basis, start doing something for trade where you get something back. That payback can be in the future a little bit. This is how most social networking works. We help each other back and forth over a period of time without major scorekeeping. If things get too far out of balance, we renegotiate the relationship by talking it over and finding a way to rebalance or if that doesn’t work, letting that relationship drop to lesser centrality or actually drop completely if it doesn’t provide mutual benefit and the net giver doesn’t want or can’t afford the gifting aspect of it.

5. Ask for what you want as long as it is an authentic request where no is an acceptable response to the request. Some of us, many of us may have difficulty with this but it is a necessary skill to develop in this informal economy.

6. There are already lots of freelance kinds of work. At the most basic we have babysitting, housesitting, house painting, handyman kinds of stuff, ghost writing or editing resumes, letters, web copy, application essays, housekeeping, organizing, helping with garage sales, fixing, training, tutoring, setting up computers, smart phones, etc.. There are a million and one possibilities… Making a specialty out of one of these works or creating a portfolio of things works if done with some structure and smarts. See below.

7. You are likely to need support to get enough structure for yourself. You can scrape by without it but with or without money changing hands, you need a mentor or coach and a group or buddy to check in with, problem solve, see what’s hard to see about yourself. This is someone and someones who are committed longer than this week – preferably long- term to your success. A good friend who can give you feedback, encouragement and help you stick to your goals and guns can be extremely valuable. Be careful here because informality and friendship can deteriorate rapidly into undifferentiated meandering towards not much of value. Sometimes it pays to trade with or pay someone to keep the conversation and alliance at a higher level of commitment, focus and consistency.

8. You Might Want to Hire Some Help. If you can’t arrange a trade with the person you want help from, consider working out an affordable pay for service arrangement. Make sure you create a structure to evaluate the benefit you are getting relative to what you are spending. Some benefits are measurable. Other benefits will be long-term even character-building things that keep on giving for the rest of your life. Others will be infrastructure improvements that will keep paying off whether that’s a better marketing strategy, web presence, blog posts done, better attire, better grooming, better business practices. Typically, you hire a coach, tutor or consultant for these types of things.

9. Resist a big upfront non-refundable payment in advance for a program. “Get rich quick” sales pitches are hard for us gullible humans to resist and very lucrative for people who are good at selling and not necessarily 100% legit even if they’ve deluded themselves otherwise. These pitches understate the difficulty and overstate the odds of success and make you pay before you realize either. This is the business model at fitness clubs, for example. When you find yourself at the wrong end of one of these programs, you are often left worse off than you started partly because you’ve lost the big upfront fee and partly because you feel like a schmuck. You are left discouraged and less confident in a lot of cases. So avoid those – ok?

10. Offices are overrated. Bricks and Mortar stores and offices are on the decline. The reason why is that it is more efficient to use digital tools and the Internet to get things done – things like shopping and in a lot of cases working. Our means of production have shrunken in size and cost and fit into the average home with a little creative juggling and design. Face to face meetings still have a value. It’s just that moving people around in cars is incredibly time and energy inefficient. And maintaining a separate work location for every worker outside the home no longer makes sense for many things. What does make sense is occasional meetings – not living together 8 hours a day at a location that requires commuting and parking. The rise of Starbucks (now with free wi-fi, yay!) and other coffee places as meeting and work spaces provide an alternative to office space. This is accepted practice nowadays. Co-working spaces will multiply that offer office space on an as needed basis rather then full-time.

11. Work where you are. Computers are cheap and iPhones, iPads and other portable devices are computers of the handiest kind. If you have cellular data, you are always connected to the resources of the internet and your own data stored online. You can not only work but now sell your services and products online with a DIY web presence with shopping cart and even charge someone’s card or Paypal account from your iPhone. This means little guys like us have a chance to do everything necessary to make money without an employer.

12. It may be “easier” to just HAVE a job but 3 things work against this:

  1. Getting good jobs is very difficult for the majority – people don’t retire creating a downline jam.
  2. Keeping jobs ain’t easy.
  3. You wind up working 12 hour days and being on call 24/7 in a lot of cases due to staff reductions making you responsible for 3 people’s jobs and now we are available by phone and email 24/7 practically.

13. Institutions and infrastructure don’t support the independent knowledge professional – yet. You have to invent solutions. Lack of structure is perhaps the hardest problem especially for those who haven’t developed good self-management skills – the majority of us.

14. Key Independent Knowledge Professional skills and requirements:

  1. Self-management with help from structures
  2. Resourcefulness and creativity to problem-solve ways to work outside the traditional systems
  3. Working well with others and relationship-building.
  4. Tech knowledge and literacy. Writing is worth getting better at by blogging or other means.
  5. The right tools – investing wisely for utility, avoidance of obsolescence and usability so the tools aren’t more trouble than they are worth.. Learning curve for the tool needs to be reasonable given the return you get. Buying off-brands and dead-end tech is the rule.. Don’t do it!
  6. Streamlining your housing/office situation.

Most of us don’t have all of these but necessity is the mother of invention so start getting yourself up to speed. There is a world of opportunity out there.

What I Did to Migrate from MobileMe to iCloud

I migrated from MobileMe to iCloud last weekend and have lived to tell the tale. I’ve waited three days before posting just to see if something would go terribly wrong. But so far, so good. Just wanted to let you know what I did to get here in iCloud.

What is iCloud Again? iCloud is a whole new architecture for providing services to Apple devices from the cloud. In its first iteration, it supports email, photos, contacts, calendar, Find my iPhone and syncing iWork documents and other documents from iOS apps that adhere to its protocols in their construction. As a longtime computer professional, I was cautious about migrating to iCloud. [Wikipedia, Apple]

I have 3 Macs (2 MacBook Airs and an iMac running OS X Lion) and 3 iOS devices (iPhone 3GS, iPhone 4S and iPad 2). I also have used MobileMe for years and have used that data and done some syncing from my Macs and iOS devices to MobileMe.

I was concerned that the migration to MobileMe might get mixed up somewhere and cause me to either lose data or end up with a lot of duplicate contacts or calendar entries or even a little of both. So far as I can tell that hasn’t happened.

I have 2 Apple IDs. I have the Apple ID I got with MobileMe which is an email address I use and I have a different email address as an Apple ID I use to make iTunes and App store purchases. I was concerned what would happen with that. Would that be a problem?

I purchased the eBook Take Control of iCloud from tidbits.com and read everything in the introductory chapters plus the setup chapters and anything that pertained to MobileMe. This book goes out of its way to make sure you are aware of every gotcha that might occur and coaches you to take precautions necessary to avoid them. This emphasis on gotchas doesn’t make the book the most fun read, but it seems to have served its purpose.

I did 4 main things to get my Macs ready for Migration to iCloud:

  1. On every Mac, I made sure my software was up to date (your Macs need to be running OS X Lion 10.7.2 or later for them to be fully iCloud compatible — you can still use iCloud without Lion but it is probably better to wait). This was easy because I was already on Lion on these Macs.
  2. I backed up these iCloud related data sets: my Mail folder, my Safari bookmarks, my Calendars and Contacts. There is an Export command in Safari, iCal and Address Book. This takes very little time for each Mac except your Mail folder which is in the Library folder of your Home folder might be large and take a while to backup.
  3. I backed up all my Macs with SuperDuper. I use SuperDuper and its Smart backup option so that tends to take a couple hours per Mac.

Then I got my iOS devices ready in two steps:

  1. On every iOS device, I made sure I was on iOS 5.1 the latest version. I checked and I was already on 5.1 on all of my devices.
  2. I connected each iOS device to the Mac I have synced to and unchecked all syncing options under Information. The reason you want to do this is that you can run into a problem if syncing is set to be done both to your computer and to iCloud and it can generate a lot of duplicates. I had to apply the changes which triggered a full backup and upload of purchases and all the rest. Each of these took an hour or so. It might have taken less time but I hadn’t done this syncing in quite some time.

I was instructed in Take Control of iCloud to do all the migrations of all Macs first and then the iOS devices after. It advised to try to do them all sequentially rather than space this process out over days because you wind up with something weird if some Macs are wanting to use MobileMe and others iCloud.

Sunday night during the Grammies, I started doing migrations to iCloud. That all went pretty fast. I turned on most services but held back calendar and contacts wanting to avoid any chance of problems. I can’t say I got the full entertainment value out of the Grammies though.

I did have one problem in the process which I think is avoidable. After my Macs were migrated to iCloud, I turned on iCloud in my 3 iOS devices. That was OK. I turned on backup to iCloud (knowing I had complete backups on my Mac should they be needed). That was still OK, but then I said Backup Now on all 3 devices at once. I’m not sure that was a good idea. None of the backups finished before I went to bed. The iPad 2 said it would take 48 hours to backup. I let them all run over night with some trepidation.

In the morning, the iPad still had 24 hours to go it said, the iPhone 4S backup had failed and the iPhone 3GS had completed. One out of 3 aint bad maybe with my damn the torpedoes approach. I left the iPad plugged in and idle the rest of the day and it finished by evening. I kept using my iPhone 4S and figured I would try a backup once the iPad had finished. And that’s what I did. All done. From now on, the various devices can be told to backup now at any time but they should be plugged in and idle so overnight is the best time. I don’t plan to run multiple backups at once.

So far I have not seen duplicates in my calendars or contacts. Three days of normal use isn’t a very lengthy testing process. You may want to check back in a couple weeks if you aren’t in a big hurry to see if I’m still just as happy with the migration.

Also, I will either post again or do an update to this post to tell you how iCloud life is going. So far it is kind of invisible in an it just works kind of a way. Hoping that will continue and syncing will become a non-issue from here on out.

There were two big reasons to migrate. First, I wanted to take advantage of some the apps I have that can store their data in iCloud and make that data available seamlessly across my iOS devices and in some cases my Macs. Second, the clock is ticking on that June 2012 deadline when MobileMe will cease to exist.

I hope this will help some of you decide what to do about iCloud and help those of you who take the plunge. I do recommend that Take Control of iCloud book since my descriptions here are pretty cursory.

Why Knowledge Professionals Should Try iBooks Author Now

Independent Knowledge Professionals benefit greatly from writing eBooks. Writing a book puts you on the map as an expert in one stroke. Since you are a knowledge professional, you can also augment your income by selling knowledge products, especially eBooks. A small eBook purchase can be the starting point for a future full-service client. You’ll be writing non-fiction books, the kind that benefit most from graphics, charts and other engaging elements that old-style eBooks don’t provide.

I Thought iBooks Author Was for Textbooks. Not really. Actually, Apple says it is for lots of other kinds of books too. They are just leading with text books right now. Think reports, of the jaw-dropping variety. If you give one of these eBook reports away, you don’t even have to talk to Apple or give them a percentage.  You can post a link to your website or send it in an email.

Ebook Prep Sucks — Until Now. We’ve been stuck with arcane and limited tools to create eBooks. This patchwork quilt of marginal tools has been perfect for eBook prep specialists, but a nightmare for independent knowledge professionals who can’t spend all their spare time fiddling with unwieldy tech. Writing is hard and time-consuming as it is.

Apple’s new iBooks Author solves these problems. It is easy to use and lets you add tables, graphics and widgets to your eBooks. There is a catch in that the eBooks made by iBooks Author require an iPad for display. I’ll explain why that limitation isn’t something that should stop you.

System Requirements for iBooks Author. First the bad news, you need an iPad to display your eBook while it is in progress and you need a Macintosh running OSX Lion. If you already have an iPad and are running Lion, you are set. Otherwise, read on to see if it would be worth your while to upgrade and/or expand your technology now.

Compelling Reasons to Adopt iBooks Author Now. It’s the only end-user eBook creation tool. There are no other options if you want your eBook to look the least bit good short of spending a lot of money for it to be created in InDesign and even then it won’t look that good in the Kindle Format. There’s a new Kindle Format that is supposed to be good for media-rich eBooks, but there’s no creation tool for it yet. Cross that off your list.

Apple has leapt into the void here. If you are writing novels or non-fiction that doesn’t require illustration, you could scrape by using current tools if you could figure or hire them out. But knowledge professionals need to illustrate ideas with visuals. You can open up iBooks Author and start inserting graphics and more in a few minutes. The output on an iPad will be delightful.

Kindlestore vs. iBookstore. Right now Kindle books are the only game in town you say or may have heard. That’s true up to a point but that point of change is now. Even Amazon has started to abandon the lame eBook format (Mobi) they’ve been using and replaced it with what they are calling Kindle 8 which allows for decent graphics and interactivity (see above). Amazon released the Kindle Fire and broke all their own rules about how e-Ink is the best way to read books.

A lot of people compare the Kindle Fire to the Kindle Touch and like the Fire better for books because of the vivid color and responsiveness. I don’t think things will end well for e-Ink devices. They are niche devices in a world that is filling rapidly with full-featured iPhones, Android and Windows phones and iPads.

Ebooks Won’t Stop at Imitating Paper Books. Paper books are wonderful, but as we move to digital, other possibilities emerge that cannot be ignored. For example, iBooks Author lets you add glossary words in your eBooks. You get the most gorgeous glossary (with search) at the back of the book without any additional effort. And, automatically, the reader gets electronic flash cards that allow them to review and test their recall and comprehension. The eBooks you create for the iPad are truly eBooks. They are apps as well as books without you being a programmer — at all!

But, Shouldn’t You Wait and See? Maybe Apple will fall on its face this time. Don’t bet on it. The cost of waiting is that others will be there before you. Early adopters on this Apple juggernaut will be learning things as the technology rolls out. They will be looking tech savvy with eye-popping eBooks they’ve created themselves — running on the most desirable gadgets of our times.

Some technology is a pain and not worth adopting early. But, iBooks Author is made by Apple and is simple and easy. It is designed to be something anyone can pick up and use. I like blogging software like WordPress and recommend it to independent knowledge professionals, but iBooks Author is much more powerful yet as easy as using Pages or Keynote (Word or Powerpoint).

Resources. There is already a $4.99 eBook available that teaches you how to use iBooks Author. The title is iBooks Author: Publishing Your First eBook. The author is Maria Langer, an established tech writer who has written over 50 books. The moment iBooks Author was announced, Maria spent day and night and wrote, edited and prepared the book over a ten day period.

Even if you don’t have an iPad yet, you can check out Maria’s book or eBook and the materials and videos at Apple.com. This first version of Maria’s book is created with traditional tools to get the book in your hands as quickly as possible. She is working on a fancy iBooks 2 version but I recommend getting in on the ground floor now. Don’t wait for the fancy book. I plan to buy the iBooks 2 version for my iPad when it is available, but this chance to get a jumpstart on a new kind of eBook is too good to pass up.